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Word will insert the sound icon (shown below) into the comments panelindicating an audio comment. To see who added the audio comment, pointyour mouse to the highlighted portion of the text. A pop-up box willdisplay the name. To listen to the comment, choose from the menu, VIEW :Comments. The comments pane will open beneath the document and display the image shown below. Click the sound icon to begin to play the audio comment.
Many instructors who assign written papers grade them by writing in themargins and may wonder how, with papers submitted electronically, they canavoid printing each one and "handing back" the graded, edited papers. Wordhas several functions—from "low tech" to "high tech"—to help instructors retain that personal touch of including comments withinwritten papers.
Many people have trouble writing an essay to a specified length. It can be hard to keep the length of an essay in mind when you are writing quickly and focusing on putting your ideas into words. However, with some organization and attention to editing, you should be able to keep any essay under its assigned word limit. This guide will help you keep the quality of your essay strong while still respecting the word limit you were given.
The example below demonstrates how the paragraph could be edited by addingcomments in a different color than the original text color. Your goal whenusing font coloring is to make the color different enough from the colorof the text to be easily read. However, just as many teachers have beentaught over the years to avoid red ink red (since some claim that iscauses psychological trauma to the student by having it appear that you"bled all over it"), you may want to avoid red. Bright blue should beavoided since some readers may infer it to be a hyperlink. "Hot" colorssuch as fuschia may be difficult to read since they are more intense:
In the sample paragraph below, notice how the edits are indicated by adifferent color, and a vertical bar is placed in the left margin toindicate edited lines. In addition, XP places detailed information in"call-outs" on the right of the document, with indicators of the exactlocation of the edit:
In the sample paragraph below, notice how the edits are indicated by adifferent color, in addition to a vertical bar being placed in the leftmargin to indicate edited lines:
To see comments that have been added to a document, point to thehighlighted "marker" and a pop-up box will display the comment along withthe name or initials of the individual who added the comments (see below).However, it can be difficult for some people to position the mouse atexactly the right location to cause the pop-up box to display. For thoseindividuals, the best method of viewing the comments, is to choose fromthe menu, VIEW : Comments (it will look similar to the sample above).
Another way that you can add comments in Word is by recording an audiocomment. This, too, can be especially powerful when used in conjunctionwith the Track Changes features. However, you need to keep in mind thatthe audio comments will result in a larger file than simply adding textualcomments. You should keep your comments succinct so that the file sizedoes not increase to the point where it will prove difficult for yourlearners to download the edited, commented file. You must have amicrophone attached to your computer so that you can record your comments.